Low expectations
“You can only reasonably expect two out of the three elements of the Iron Triangle,” an experienced project manager was telling me the other day, “to seek all three is too ambitious.” (We might make allowances as this PM had worked most of their career for a brand-name consultancy!)
So, we are told, of ‘on time, on budget or to specification’ one must be allowed to ‘go’ if we are to achieve the other two.
Time and cost are visible and easily measured. ‘To specification’ is largely invisible. Guess which one is usually the first to be compromised? Cutting the scope to ‘make budget’ is commonplace. The focus is on the project’s budget, not on the business value, as many such scope decisions massively destroy the subsequent business value.
High importance
Yet, ‘to specification’ is THE most important element of the three. Time and cost performance are irrelevant if what you want is destroyed in the project delivery process.
So let us reframe the Iron Triangle to make clear the importance of the ‘to specification’ element.
The reframed Iron Triangle
So many this reframing may just look like a slight redrawing of the triangle. But what it makes clear is that ‘to specification’ is now the foundation on which the rest of the triangle is built.
The importance of delivering ‘to specification’
Delivering ‘to specification’ is why you commission the project in the first place. If you compromise what is being delivered, you can compromise the business result for years to come. The true cost of any compromise is often not known for months or years after the end of the project (when both the project and governance teams have long since dispersed).
In a later blog we’ll show you how you can actually measure these impacts immediately and thereby avoid destroying the long-term value for a short-term cost saving.
If the builder of your house comes in ‘on time and on budget’ but does not deliver the house you want, you are not going to be happy. If the builder cannot complete the house within the time and/or budget constraints, they need to come back to you to ask you what do you want to do.
Do you want to…
- Extend the time/cost?
- Limit the construction in a way that you can come back later to complete it? or
- Reduce the specification to be deliverable within the time and cost agreed?
This is what should happen.
What normally happens is that the specification is compromised without a second thought, at least some business value is lost forever, and the project is praised for coming in ‘on time and on budget’.
When we reframe the Iron Triangle, we at least give the business the choice of optimizing the value rather than just managing the costs.
All of this is explained in more detail in our ebook, “Why your measures of success are destroying your projects”
and will be discussed in our Free Webinar “The six steps to increasing project success” – register now.
